Job Title: Administrative Assistant - 12 Month Contract
Reports to: Executive Support Manager
Location: Drogheda, Co. Louth
Role Overview:
The Administrative Assistant will provide support across a number of areas of the business and will suit a strong multi-tasker.
Role Deliverables:
- Provide a full range of administrative support.
- Support the Executive Assistants with their workload, including some Executive support responsibilities.
- Point of contact for offsite commercial teams who need support specific to the Head Office location.
- Point of contact for business travel queries and training
- Raising and reconciling Purchase Orders
- Schedule, organise and facilitate the effective co-ordination of events and meetings, including venue set-up, diary notices, documentation, and materials.
- Provide knowledge management support when required through online research.
- Cover for front of house and reception duties, including meeting and greeting visitors for WaterWipes facility when receptionist is unavailable and during lunch.
- Schedule and coordinate meetings/conferences/visitors as required.
- Provide administrative support including preparation of reports and presentations.
- Complete ad-hoc project work
- Other duties as deemed reasonable by management.
This is not an exhaustive list and may be subject to change and amendment.
Experience and Qualifications:
- The post holder will be a strong administrator, offering a minimum of 2 years’ administrative experience.
- Demonstratable experience using MS Office.
- Ability to manage multiple tasks simultaneously, solve problems, manage, and meet deadlines and maintain a consistently high quality of work.
- Effective planning, organising, and project management skills.
- Demonstrable ability to effectively utilise multi-media communications, for example video conferencing via Zoom and Teams.
- Full clean driving licence with access to a car.
- In addition to living our Values, we have identified 6 core competency areas that we need to be competent in to be successful in the role:
- Communicating- Ensures that appropriate information is disseminated, received, and understood. Actively listens and shares information and knowledge with others in a timely manner.
- Understanding the business environment- Knows WaterWipes and its internal functions, customers, products, industry, market trends, consumers and competitors and translates this knowledge into opportunities, decisions, and actions.
- Teamworking- Encourages discussions and collaboration: within teams; across functions; in multi-cultural teams and geographical locations. Welcomes different perspectives throughout the business. A team player.
- Results focused- Achieves results through optimal approaches. Plans, organises, and prioritises resources and activities. Develops self.
- Vision and strategic planning- Takes a strategic view of the business to construct and implement an effective vision for the Company. Develops and implements new and unique solutions to improve products and processes and create competitive advantage for WaterWipes.
- Enabling results through others- Provides clear direction; delegates and empowers others to achieve results. Develops others to improve individual and team performance.
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