Position: Executive Assistant / Personal Assistant
Location: Bahrain
Hours: Full Time
Years of Experience: At least 10 years
Education: Bachelor’s Degree
Travel: Yes
Relocation: Yes
Apply directly at: avanacompanies.bamboohr.com/jobs
Key Results
- Recruit and onboard a diverse workforce.
- Promote a positive work environment, ensuring inclusion and engagement. Measured through weekly average pulse rating of the employees.
- Ensure all communications, appointments, presentations, etc. on behalf of the CEO are handled within 24 hours of receipt or 24 hours ahead of due dates.
- Improve efficiency ratio within BAH office by 10%.
Responsibilities
Executive and Personal Assistant
- Manage all incoming communications and messages for the CEO.
- Manage and organize calendars and appointment requests for CEO.
- Manage travel, accommodations, and car rental expenses for the CEO and his family in the most economical manner.
- Attend administrative meetings as required and prepare meeting minutes.
- Creating PowerPoint presentations and proofread documents as directed by CEO.
- Support all YPO network related matters and CEO post graduate studies.
- Assist in any executive/personal errands and duties as assigned by CEO which may include but are not limited to coordination of all vehicle registrations and renewals and arranging doctor appointments.
Office Management
- Manage ALL aspects of Office Management for AVANA Bahrain WLL. This includes but is not limited to planning, purchasing, controlling and managing all supplies and inventory lists, maintaining all leases and utilities for the office, including scheduling maintenance, and hosting allbecoming fully proficient with all conference room technology and function.
- Assist in all accounting duties such as expense management, client deposit management, petty cash, wire verification, and bill payments.
- Maintain various records and documents for the company.
- Support all AMENA hotels and Ezdaher administrative needs as required.
Human Resources
- HR related duties related to recruitment, on-boarding and off boarding employees, preparing offer letters, managing vacation schedules, visa application and renewals, and LMRA and GOSI requirements.
- Assist in drafting and updating HR Policies and Procedures.
- Process payroll for BAH, CAN, IND and PHL office.
- Coordinate with EVP HR for any Admin/HR related matters.
- Ensure the legal standards for employment operations are maintained at all times.
Requirements
- Bachelor’s degree in Business, Finance, or Business Management
- 10+ years of work experience
- 5+ years experience in Human Resources
- Works with minimal supervision and ability to multi-task and prioritize.
- Ability to work in a fast-paced and multi-national environment.
- Excellent communication skills (written and oral English)
Desired Characteristics
- Familiarity with the financial services industry a plus
- Ability to read, write and speak Arabic a plus
Who is Avana Companies
We are a small business lending and investment platform company with an immediate full-time opportunity for a detail-oriented professional to actively raise investment capital from retail and institutional investors to provide loans to SME clients. Join our mission and make your mark with other outstanding people.
At AVANA Companies, we specialize in lending to specific niche industries that we’re highly knowledgeable in, such as hospitality, construction, and traditional CRE, because it enables us to provide the best possible service for our borrowers and minimize risk for our investors.
Avana Companies Winning Aspiration
We preserve wealth and generate income for our investors by providing loans with speed and certainty of execution to help entrepreneurs thrive.
We believe our families are the most important people in our lives. Our work should speak for itself, and we believe everyone should be given a chance to succeed and grow. We also think there is no substitute for hard work and that when we falter, we get up and do it again. We come to work with one singular goal: to create jobs and opportunities for the entrepreneurs we lend to.
Salary commensurate with experience. All candidates will be required to provide detailed salary history and references.
